What should the jobseeker know?

What will change in CV-Online after new data protection rules enter into force? What should the jobseeker know?

What should the jobseeker know?

From 25 May new data protection rules (the EU General Data Protection Regulation – GDPR), which have given rise to very many questions and misunderstandings both in people and in companies, will enter into force in Latvia – similarly to the whole European Union. CV-Online, which has been engaged in bringing together employers and jobseekers in the three Baltic countries for more than twenty years, already has to deal with the issue of processing personal data in its everyday work very often. Therefore, we have also worked through the requirements set by the GDPR in detail and will adopt all the necessary measures in order for the data of our clients and users to be secure and protected.

Important data of all CV-Online users are stored in Estonia, in A-class server rooms that correspond to the ETSI standards of Telia and are under uninterrupted video surveillance. All the network traffic is protected with a firewall and the physical access right to servers is strictly limited.

What should the jobseeker know?

  • It is possible for the data owner, at any time, to obtain an overview of all the data that CV-Online processes about them. To this end, it is necessary to go to the summary sheet of the user data at cv.lv/seeker/gdpr
  • In the summary sheet of the user data, it also is possible to save user data in PDF format or delete them from the CV-Online database.
  • A user who has applied for a job or ordered notifications to their e-mail without having registered themselves as a CV-Online user can make us enquiries for their data or ask to delete their data by e-mail.
  • If a user who has not registered in the CV-Online system wants to apply for a job offer, they must agree to the terms and conditions of using the data when applying for the job.
  • In addition, the CV-Online user has the right to determine whether their data can be found from the database search or whether they are visible only to those employers for whose competition the user has applied.
  • If the user has such a request, it is also possible for them to determine the employers to whom the user data will not become visible under any circumstances.
  • Each user always has the right to unsubscribe from the newsletters set by CV-Online.
  • If the user has unsubscribed from receiving e-mails, but in the future still wants to receive e-mails, it is also possible to subscribe to e-mails again in the jobseeker’s section of the CV.lv page.

  • The main aim of the GDPR is to protect data owners and give them as much control over the use of their data as possible. Each person who enters their CV in the CV-Online system or applies for a job in the system must have an opportunity to gain access easily and quickly to the whole information that we have about them and their data. It must also be possible for the data owner to delete all of their data if the data owner so requests.

    If a user has logged in to our system, all the information that has been collected about them in CV-Online will be available on the jobseeker page. In the “My CVs” sector there is the “My data” link that opens an overview of all the data set that we have about the user. It is also possible to save the data in PDF format there or, if necessary, delete them from our system. A user who has applied for a job or ordered notifications to their e-mail without having registered themselves as a CV-Online user can make us enquiries for their data or ask to delete their data by e-mail.

    The procedure for use of the personal data in the CV-Online database will not change significantly upon entry into force of the GDPR. This is mainly so because until today CV-Online has also taken care that all the user data are as much secured as possible and that access to the data is controlled and regulated.

    The user data in the CV-Online database – if the data owner has permitted that – are available to those employers who have ordered a fee-charging service in CV-Online. In addition, the user has the right to determine whether their data can be found from the database search or whether they are visible only to those employers for whose competition the user has applied. If the user has such a request, it is also possible for them to determine the employers to whom the user data will not become visible under any circumstances. It is also possible, at any time, to change the visibility of one’s data, block them or demand that CV-Online delete the data and terminate any further processing thereof.

    The employers who obtain access, through CV-Online, to jobseekers’ data are obliged to use the data only for the intended purpose – the use of the data must be related to searching for employees and the employer has the right to use the data that have been submitted upon applying for a job offer only within the framework of a respective competition. Upon expiry of the CV-Online service for the employer, the employer will be obliged to delete all the obtained data and their further processing will be prohibited.

    In order for CV-Online to provide the best possible service to its users, we send, from time to time, various e-mails – notifications of job offers, newsletters and personal offers – to employers and jobseekers. Similarly to the current practice – and as also provided for by the GDPR – every client and user has the right to refuse offers sent by CV-Online. To this end, we add the opt-out link to each e-mail. If the user has unsubscribed from receiving e-mails, but in the future still wants to receive e-mails, it is also possible to subscribe to e-mails again in the jobseeker’s section of the cv.lv page.

    In order for clients and users to be aware of their rights and obligations, we will also send updated terms and conditions to everybody by e-mail before 25 May. After the GDPR has entered into force, it is not possible for the user to use the services of CV-Online without having agreed to the updated terms and conditions. If a user who has not registered in the CV-Online system wants to apply for a job offer, they must agree to the terms and conditions of using the data when applying for the job. If the user agrees to the updated terms and conditions, there will be no significant changes for them in the CV-Online user experience. However, the data owner will obtain clearer understanding and control over who may process their data and how they may be processed and how their data are stored and handled.