2294
Registration number: 40203071239
- Details
- Highlights
- Company
Job Purpose
Acts as executive assistant, providing operational support to the IM Country President Baltics & Ukraine and the Cluster LT as well as Europe Central Cluster (ECC) Head . Support with different projects across Novartis sites as assigned by IM Baltics & Ukraine Country President, Leadership team and/or ECC Head
Major Accountabilities
As Executive assistant:
- Maintains a close and highly responsive relationship to the day-to-day activities of the IM Country President Baltics & Ukraine and ECC Head.
- Manages and organizes administration work for IM Country President Baltics & Ukraine and ECC Head, organizes meetings and calendar of IM Country President Baltics & Ukraine and ECC Head.
- Participates in local Leadership team meetings and supports with agenda, pre-reads, and minutes as well takes ownership of meeting arrangements.
- Arranges travel schedules, flight and hotel reservations for IM Country President Baltics & Ukraine and Leadership team as well as ECC Head.
- Coordinates internal communication together with IM Country President Baltics & Ukraine and ECC Head.
- Drives employee engagement internally and supports external communication activities (incl. existing social media channels) of the organization to enabler greater external visibility of Novartis.
- Supports CPO and ECC Head with ad hoc requests and tasks as needed.
- Supports with projects as assigned by IM Country President Baltics & Ukraine and/or Leadership team.
- Supports OGC committee.
As project coordinator:
- Work to ensure a diverse and inclusive environment free from all forms of discrimination and harassment.
- Observe strictly all applicable internal and external regulations, acts and procedures, including, but not limited to: Internal Rules, Code of Conduct, Corporate Citizenship, local industry code etc.
- Responsible for proper and compliant reporting of Adverse Events to fulfil all regulatory requirements and ethical obligations including timely forwarding of all spontaneous reports to local Drug Safety Responsible
- Comply with the GxP quality requirements applicable to his/her area of responsibility, incl. but not limited to proper reporting of adverse events and customer complaints, samples handling as well as any incident that may adversely affect the quality, safety, identity, strength, purity, availability or efficacy of a commercial product or clinical trial material and/or may compromise the Novartis Quality System and the global Novartis reputation.
Key Performance Indicators
- Accurate, timely and effective support of the IM Country President Baltics & Ukraine and Leadership team.
- Accurate, timely and effective support for driving projects in the CPO as assigned.
Job Dimensions
Number of associates: None
Financial responsibility: No direct budget accountability
Ideal Background
Education: University degree (Business administration, Law, Bio-sciences).
Languages: English, fluent written and spoken, fluency in Latvian language, other Baltic languages/ Ukrainian is an advantage.
€
1800
Additional information: Salary for this position starting from 1800 EUR gross. Annual bonus 12%, meal card, health insurance.
Location
- Rīga, Latvia
Time of work
- Full-time
Languages
- English
- Latvian
- Ukrainian
Contact person
Novartis Baltics
Novartis Baltics
743 million lives were touched by Novartis medicines in 2022, and while were proud of this, we know there is so much more we could do to help improve and extend peoples lives.
We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.
We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity, and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the worlds toughest medical challenges. Because the greatest risk in life, is the risk of never trying!
Registration number: 40203071239
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