As our team grows, we’re looking for a part-time Office Manager & HR Assistant: the person who keeps our office, paperwork and people processes running smoothly while we focus on building the business. If you like order, enjoy being the one everyone can rely on, and want to see how a fintech startup works from the inside, this role is for you.

We’re looking for someone who:

• Brings structure to chaos and enjoys making things work smoothly

• Is an organized multitasker who can prioritize and get things done independently

• Has exceptional attention to detail, so documents and data are always accurate

• Manages deadlines confidently and doesn’t need reminders

• Is proactive and happy to take on extra tasks when the team needs a hand

• Thinks in a structured, systematic way and likes improving how things are done

We value reliability, ownership, and initiative. You won’t just follow instructions; you’ll make the office and our HR processes better.

Administration & documents

• Preparing, coordinating and signing employment documents: contracts, appendices and orders

• Maintaining personnel files and employee records, accurately and up to date in our HR systems

• Running onboarding and offboarding admin, so paperwork is done by a new hire’s first day and an employee’s last day

• Tracking vacations, sick leave and other absences in line with Latvian labor law and internal policies

HR & payroll support

• Preparing and checking payroll-related data (working hours, absences, salary changes, bonuses)

• Liaising with our accountant so payroll inputs arrive accurate and on time

• Processing changes in employment terms and status, and passing accurate data to Finance

• Supporting recruitment: posting vacancies, screening CVs, scheduling interviews

Office management

• Keeping the office running: supplies, kitchen, cleaning coordination and maintenance, so the office is stocked and problems get fixed fast

• Handling invoices and expenses for Accounting, plus renewing supplier documents on time

• Booking business travel

• Helping organize team events and corporate activities on a budget

• Taking on other ad-hoc administrative tasks as the company grows

• Experience in an administrative, office management or HR assistant role

• Understanding of Latvian labor law: employment contracts, appendices, orders, and absence and leave rules

• Confident work with data and tools such as Excel, Google Sheets

• Fluent Russian, English and Latvian (for employment documents)

• Strong organizational skills and the ability to work independently

• Experience supporting payroll or working with an accountant is a strong plus

• A flexible part-time schedule, ideal to combine with studies or other commitments

• An inside view of a fast-growing international fintech startup

• Real influence on how our office and HR processes are built

• Growth opportunities: the role can expand as the company grows

• Paid courses and professional development

• A supportive, friendly team where your work is visible and valued

• Coverage of daily essentials: from taxis and transport to your favourite subscriptions (Netflix, Spotify, YouTube)

• Corporate events and team activities

• A comfortable Riga office that supports both focus and relaxation

• Health insurance after the probation period

Salary: €1500 – €1,700 gross / month for a part-time position, depending on experience

If you’re organized, reliable, and excited to be the person who keeps a growing fintech team running, we’d love to hear from you!